How to Print Bulk Barcodes Using Desktop POS

Overview: Printing barcodes in bulk is an essential feature for retail stores and businesses that manage inventory. This guide will walk you through the steps to print multiple barcodes using the Desktop POS system, including how to download a CSV template, fill in your data, and import the file to print the required barcodes.

Step 1: Download the Bulk Barcode Template

Before you can print bulk barcodes, you will need to download the CSV template that will allow you to enter your products and their associated barcode details.

How to Download the CSV Template:

  1. Open Desktop POS and navigate to the "Barcode Printing" section.

  2. Look for the Download Template button or link.

  3. Click the Download Template button. This will download a CSV file that you can open in any spreadsheet application such as Microsoft Excel or Google Sheets.

    The template will contain the following columns:

    • Barcode: Enter the unique barcode for each product.
    • Name: Enter the product name.
    • QuantityToPrint: Specify how many barcodes you want to print for this product.
    • Price: Enter the price of the product.

Step 2: Fill in the CSV Template

  1. Open the CSV file you downloaded in a spreadsheet editor.
  2. Fill in the details for each product in the appropriate columns:
    • Barcode: The barcode number to be printed.
    • Name: The name of the product associated with the barcode.
    • QuantityToPrint: Specify the number of barcodes that need to be printed for each product.
    • Price: (Optional) Add the price for each product if needed.
  3. Once you’ve filled in the data for all products, save the file in CSV format.

Step 3: Import the CSV File into Desktop POS

Now that your CSV file is ready, the next step is to import the file into the Desktop POS system so you can print the barcodes.

How to Import the CSV File:

  1. Open Desktop POS and navigate to the "Barcode Printing" or "Bulk Barcode" section.
  2. Look for the Import CSV button.
  3. Click the Import CSV button to open a file dialog.
  4. Select the CSV file you previously filled out and click Open.
  5. The system will load the file, and you’ll see a preview of the products and their associated barcode details.

Step 4: Print the Barcodes

After importing the CSV file, you are now ready to print the barcodes.

  1. Review the imported products and ensure that the QuantityToPrint values are correct.
  2. Select the products for which you want to print barcodes, or select all if needed.
  3. Click the Print Barcodes button.
  4. The system will process the request and send the print job to the connected printer. Ensure that the printer is set up correctly and has the necessary labels.

Step 5: Verify Printing Status

Once the print job is sent, you can check the printing status:

  • If the barcodes were printed successfully, a success message will be displayed.
  • If there was any issue with the printer or the print job, an error message will appear. You can retry printing after fixing the issue.

Troubleshooting

  • Printer Not Responding: Ensure that your label printer is connected properly and has enough paper/labels to print the barcodes.
  • CSV File Import Error: Ensure the CSV file is saved in the correct format and that all required fields (Barcode, Name, QuantityToPrint) are filled out correctly.

Conclusion

Printing bulk barcodes using the Desktop POS is a simple and efficient process. By downloading the template, filling out the product information, importing the CSV file, and printing, you can generate all the barcodes you need in just a few steps.

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